Eastman Tennis Sign Up and Other Update Forms & Instructions

NOTE: This website is managed by volunteers and not administered by Eastman Community Association.

You sign up and keep up date your participation information in most Eastman organized tennis group activity via Tennis Update Forms. More detailed information on each form can be found further on down this page.

To bring up a form to fill out, simply click your mouse on click here phrase right after the form name:

  • Account Create – Tennis (click here)
  • Sign Up – Eastman Tennis  (click here )
  • Date Un-Availability  – Eastman Tennis (click here)
  • Time Preferences  – Eastman Tennis (click here)
  • Update Account – Tennis  (click here)

Click on Tennis Systems Reports here from Links on Left to get to all reports, I.E. Match Schedule, Participants by Person,   Participants by Round Robin,  Players Profile & Schedules by Name     &  (Click here) to see  all Admin Tutorials

There are five Tennis Participant Update Forms.

  1. Account Create Form is used to provide player personal demographics information – Name, Emails, Phones, Pass Key etc. The same Account is used for both Eastman and Newport Tennis.
  2. The Sign Up & Change Form is used to identify the round robins you will participate in as a regular player or a substitute. It is used to update league start date, stop date etc.change status.
  3. The Date Un-Availability Form is used to identify dates when you are unable to play. You can also specify at what times you must play or can’t play  on specific dates
  4. The Weekly Time Preferences Form is used to identify times that you prefer, must play  or can’t play etc.  Please limit play time restriction requests.
  5. Account UpdateForm changes player personal demographics information. It can be used to change the primary Email Address and Pass Key.

Please Note: The primary email address and pass key are submitted on each form. This email address uniquely identifies a Participant account. The pass key, which defaulted to person initials, verifies the person. The pass key can be any value easily remembered (Not a pass word).

League Coordinators(s)

  1. Men:   Larry Shulman shulman@buffalo.edu) 603-863-7638
  2. Women: Amy Hoffman pamfooh2@comcast.net 603-863-8163
  3. Sunday Mixed Doubles: troonhouse@comcast.net
Please contact the league coordinator’s to obtain help, report issues, comments or problems.

Current Eastman Tennis Tennis Round Robins are:

Click on League name to go to information page about it. Click here to review Eastman Scheduled league Terms and conditions
Click on  Menu entries at top of this page to go to that Eastman Tennis Information Section.

General Form Help

Please fill out any Update Form carefully and review the content before you press the Submit Button at the bottom of the form. You are responsible for the information content provided by your form submissions. You will receive a Participant Profile Report that should reflect your input. You can submit forms more than once.   All form submissions create an entry in a “Form” spreadsheet that is date and time stamped. The latest information submitted is always what will be used. If  a problem is detected with your submission such as your identity wasn’t clearly established, the league coordinator will be informed. In other cases, the profile report will identify any errors detected on a participant’s forms submissions since the last profile report.

After you press the Submit button at the end of the form, you will get a response window pop up acknowledging your submission and perhaps get further instructions. A Copy of the filled out form will be emailed to you within minutes. Within a reasonable amount of time (certainly before scheduling is done), you will receive an email with a Profile Report that should reflect your input. Review your profile in the report to be sure the content is correct. Your Profile for each activity defines your status, availability, etc. that is used to create your matches.

Once matches are scheduled. Each participant is responsible for showing up for the match or finding a substitute player.

All forms information is stored at GOOGLE in secure accounts and is only available to be viewed by administrative staff associated with the scheduling system. The forms input is carried over a secure internet connection.

GOOGLE “may remember” past form entries made on your computer. For example, Google may suggest completion your email address after you key the first few characters.

Account Create/Update Forms

You are asked to provide and keep up to date personal identification information. Your contact email address and pass key are used to identify you on subsequent online form submissions. You must have an account before you can sign up for round robins. These forms can update Buddy Info, Email and Phone addresses and other person related information. You can change primary email address and pass key.

Sign Up & Change Form

You are asked to indicate what round robins you wish to play in, personal identification information as well as playing time preferences. Your contact email address and initials are used to identify you on subsequent online form submissions. You may sign up as a regular player or as a substitute. Once your sign up information is processed and your $10 per year scheduling fee is verified as paid, you will be in an active status. Active Participants receive email communications. Inactive participants receive no league communications.

You can change your playing status to regular player or substitute, provide a STOP date after which you will be INACTIVE.  You can submit another Sign Up form reactivate your status to active

Date Time Un-Availability Update Form

Participants provide information to the system use the form:

  1. Dates you are unavailable to play
  2. Times you must play at on a specific date
  3. Times you can’t plat at on a specific date
  4. To reverse previously reported unavailability

An example is when you have a doctor’s appointment at 10 am on Monday June 18, you can submit this form saying you must play at 7:30 am on 6/18/2012.  You can also erase that restriction or override it with another restriction submission for the same date/time.

Time Preferences Update Form

Your time preferences information contains your preferences for each round robin  playing time. Each time the a round robin plays can have one preference or restriction associated with it. The preference or restriction values are “PREFER”, “MUST PLAY AT”, “Never schedule at”, “only schedule every other week”, “Only every 3 weeks”. These at initial set via signup form.

Key points about our scheduling process:

  1. You can submit forms multiple times. Each submission is time date stamped. The last submission may override what was submitted earlier and the latest information is what will be used.
  2. Your Date Unavailability or Availability is expected to be updated by you as soon as you know it has changed. All emails will remind you of this. After getting each email, try to make sure you have updated this information or do it right away. Email reminders will be sent out prior to scheduling the next period. All emails sent to you or most of them will show your playing profile that will show all the information the scheduling system has stored about your preferences, restrictions and league preferences.
  3. Availability. Get your availability information updated as soon as you can. You can always update again later.
  4. Schedules for next playing period will be emailed to you as specified in emails sent to you. Schedules and other reports will be available at the Eastman organization’s GOOGLE Doc’s account via links found on this Website and via links referenced in emails sent to you.
  5. You are responsible for getting a substitute player if you cannot play in a scheduled match. You also must let other players in your match know of the name of the substitute. If you do not show up and have not identified a substitute you will receive a warning from the league coordinator. If you miss a second match, you will not be scheduled for the next two weeks. Missing a third match will result in removal from the league participant list.